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CMS is designed to help you store and access your client information efficiently.
CMS comes with a base set of abilities that serve as a foundation for the system. The system is then
customized to a perfect fit for the needs of the agency that has purchased it.
CMS employs state of the art technology and is absolutely packed with useful abilities.
SDF's computer scientists work directly with your agency to create a customized CMS installation
that's right for you.
Let's take a look at what CMS does at a high level:
1.) Paper Reduction: CMS moves many of the forms you use every day onto the computer.
This reduces the paper use at your agency dramatically.
2.) Form Consistency: CMS moves nearly all client-related forms onto the computer. Some are
filled out right on the computer and others may be printed out and filled out by hand. In either case,
CMS provides a form repository that contains a consistent, easily-accessed set of your agency's forms.
3.) Save Time Filling out Forms: Forms that are filled out in CMS have a unique ability
- They pull common data from a foundation form (called the Client Information Form) and eliminate
filling out a client's name, address, SSN, county, school district, phone number, etc, from form to form.
Fill out common information once, and inherit it to other forms from then on.
4.) Save Time Finding Forms: Easily access a client's data by logging onto the system. Don't waste time
digging through filing cabinets. With just a few easy clicks of the mouse, you can be quickly
looking at any client's information.
5.) Optimize Scheduling: Scheduling can be very important to the financial stability of your agency.
For instance, if a medicaid eligible client is scheduled for 2 therapeutic services on the same day, your agency
must absorb the cost of 1 of the therapies. This can add up in a big way.
CMS scheduling tools allow you to see each employee's service schedule and every client's service schedule.
Employees are able to clearly tell when there is a billing conflict on a particular day for a client and
avoid these conflicts when scheduling a client for additional services.
Each employee has a schedule that details what services he/she will be rendering over the next few weeks.
Schedules can easily be printed and taken on the go. There are also rosters built into the
system that allow you to see which clients are scheduled for a particular room on a particular day.
6.) Attendance Tracking: Tired of carrying around attendance sheets for your attendance driven
services? CMS allows employees to mark attendance right on their schedules with a few quick
clicks of the mouse.
7.) Communicate: CMS has an underlying email system for intraoffice
communication. Employees can be automatically notified when they're scheduled to do an evaluation or
when there's a new referral. Easily contact fellow team members and give feedback. Send and receive
links to forms for easy reference. Refer to the Lunch Database and coordinate lunch plans!
8.) Electronic Medicaid Billing: CMS offers fully integrated HIPAA compliant billing. CMS
allows you to set up a master schedule that is used to eliminate the busy work of filling out claims
by hand or typing them in one at a time with less sophisticated software.
Leverage the advanced scheduling and service tracking capabilities of CMS to create HIPAA
compliant files for all of your rendered services with the click of a button.
9.) Powerful Reporting: CMS provides extensive statistics on your agency's operations that
can be used to pinpoint trouble spots. Use easily-accessed statistics on the services you provide
every day to communicate the need for change with outside entities and plot a course for your
agency's future.
10.) Go Mobile: With CMS, a worker can take a laptop and portable printer to a client's home, fill out
the necessary forms, and print a copy for the client. Upon returning to the office, all client data
that was entered while out in the field is automatically transferred to the main CMS system.
11.) Go Online: CMS can be configured to allow secure online access to your client forms and records.
You have the ability to choose who can be allowed to view data online and what data they are able to
see.
These are some of the main abilities of CMS. CMS has much more to offer and it can be customized
to incorporate almost any other ability your agency may need.
We look forward to working with you.
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